Detailed Recruitment Procedure

1Initial Information Gathering

To begin the process, the employer or agency must provide the following detailed information:

• •Exact Job Description: Clear and comprehensive job responsibilities, required skills, and qualifications.
• •Working Place Picture/Video: Visual representation of the work environment, facilities, and accommodation.
• •Working Hours & Days: Daily working hours, weekly schedule, rest days, and shift patterns.
• •Number of Candidates Required: Total vacancies with breakdown by position/category.
• •Basic Salary: Monthly/hourly wage specified in the currency of payment with payment schedule.
• •Food Allowance: Details about meal provisions, allowances, or company cafeteria arrangements.
• •Overtime Allowance: Terms for extra work, overtime rates, and maximum overtime hours.
• •Other Benefits: Insurance, bonuses, accommodation, transportation, annual leave, and medical benefits.
• •Additional Terms and Conditions: Specific requirements, probation period, contract duration, and renewal terms.
• •Expected Deployment Timeline: When the employer expects workers to arrive at the worksite.

2Document Submission & Evaluation

Upon receiving the employer's requirements, we conduct a thorough evaluation:

• •Feasibility Assessment: Review our capacity to fulfill the requirements within the specified timeline.
• •Acceptance: If we can fulfill the requirements, we accept the job order and proceed with documentation.
• •Alternative Solutions: If not feasible, we immediately notify the employer with reasons and suggest alternatives.

Required Employer Documents

For job order confirmation, the employer must submit these documents (attested by the Nepal Embassy in the respective country):

1. 1.Demand Letter: Official request specifying job positions, quantities, and requirements.
2. 2.Power of Attorney: Legal authorization for recruitment activities.
3. 3.Employment Contract: Sample contract outlining terms and conditions.
4. 4.Inter-Party Agreement: Agreement between employer and recruitment agency.
5. 5.Guarantee Letter: Employer's commitment to fulfill contractual obligations.

3Job Advertisement & Application Collection

Once documents are verified and approved, we initiate the recruitment process:

• •Advertisement Publication: Job openings are advertised through multiple channels including newspapers, online portals, and social media.
• •Application Collection: Interested candidates submit their applications with required documents.
• •Initial Screening: Applications are reviewed for basic eligibility criteria and completeness.
• •Candidate Database: Qualified applicants are added to our candidate pool for further processing.

4Document Verification & Compliance Check

Thorough verification of candidate documents and compliance with regulations:

• •Educational Certificates: Verification of academic qualifications and professional certifications.
• •Experience Letters: Validation of work experience and skill certificates.
• •Identity Documents: Verification of citizenship, passport, and other identity proofs.
• •Regulatory Compliance: Ensuring all documents meet Nepalese government and destination country requirements.

5Selection Interview Process

Comprehensive interview process to select the most suitable candidates:

• •Interview Scheduling: Candidates are notified about interview dates, times, and locations.
• •Pre-Interview Screening: Initial assessment by senior staff to evaluate basic eligibility and communication skills.
• •Main Interview: Detailed interview covering technical skills, experience, and job-specific requirements.
• •Job Briefing: Selected candidates are informed about all job details, terms, and conditions as per the employment contract.
• •Final Selection: Best candidates are chosen based on employer requirements and interview performance.

6Medical Checkup & Health Certification

Comprehensive medical examination to ensure worker fitness:

• •Medical Examination: Selected candidates undergo thorough medical checkups at approved medical centers.
• •Health Standards: Medical examination follows destination country's health standards and requirements.
• •Medical Report Submission: Candidates submit their medical reports for review and approval.
• •Fitness Certification: Only medically fit candidates proceed to the next stage.

7Skill Assessment & Training

Evaluation and enhancement of candidate skills:

• •Practical Skills Test: Hands-on assessment of job-specific technical skills and competencies.
• •Language Assessment: Evaluation of communication skills in required languages.
• •Skill Enhancement: Additional training provided if needed to meet employer standards.
• •Certification: Skill certificates issued upon successful completion of assessments.

8Police Clearance Certificate

Background verification and police clearance process:

• •Police Report Application: Candidates are guided to apply for police clearance certificates from their local police stations.
• •Background Verification: Thorough background check to ensure candidates have no criminal record.
• •Document Submission: Verified police clearance reports are submitted for processing.
• •Clearance Approval: Only candidates with clean records proceed to contract signing.

9Employment Contract Signing

Formal contract signing ceremony with complete transparency:

• •Contract Review: Detailed explanation of all terms and conditions in the employment contract.
• •Legal Consultation: Candidates receive legal guidance about their rights and obligations.
• •Contract Signing: Formal signing of employment contracts after medical and police clearance approval.
• •Document Copies: All parties receive copies of signed contracts for their records.

10Visa Approval & Stakeholder Notification

Coordination and communication upon visa approval:

• •Visa Status Monitoring: Regular follow-up on visa application status with relevant authorities.
• •Worker Notification: Immediate notification to workers about visa approval and preparation instructions.
• •Employer Communication: Update employers about visa approval status and expected deployment timeline.
• •Deployment Planning: Coordinate with all parties for smooth deployment process.

11Pre-Departure Orientation & Final Medical Check

Comprehensive preparation for successful deployment:

12Final Government Approval & Documentation

Obtaining final approvals from government authorities:

• •Department of Foreign Employment: Final approval from Nepal's Department of Foreign Employment.
• •Embassy Clearance: Final clearance from the destination country's embassy in Nepal.
• •Work Permit Validation: Verification of work permits and employment authorization.
• •Travel Documentation: Preparation of all required travel and work-related documents.

13Flight Preparation & Travel Arrangements

Complete travel preparation and ticket arrangements:

• •Flight Booking: We arrange and provide air tickets to workers as per the agreed schedule.
• •Travel Insurance: Comprehensive travel insurance coverage for the journey.
• •Luggage Guidelines: Detailed instructions about baggage allowance and prohibited items.
• •Pre-Departure Checklist: Complete checklist of documents and items needed for travel.
• •Contract Finalization: Final employment agreement signing one day before departure.

14Final Briefing & Departure

Last-minute preparation and departure coordination:

• •Airport Assistance: Detailed guidance on airport procedures, check-in, and transit connections.
• •Travel Instructions: Step-by-step travel guide including airport transfers and arrival procedures.
• •Emergency Protocols: Contact information and emergency procedures during travel.
• •Final Job Briefing: Last review of job responsibilities, workplace expectations, and contact information.
• •Departure Coordination: Ensuring smooth departure with all necessary documentation and support.

15Destination Handling & Integration

Ensuring smooth arrival and workplace integration:

16Ongoing Support & Relationship Management

Continuous support and relationship maintenance:

• •Regular Communication: Maintain open communication channels with both employers and workers.
• •Issue Resolution: Prompt resolution of any workplace or contractual issues that may arise.
• •Performance Monitoring: Regular check-ins to ensure job satisfaction and performance standards.
• •Contract Renewal: Assistance with contract renewals and extensions when applicable.
• •Feedback Collection: Gathering feedback from all parties for continuous service improvement.